1. Share the starting information
Submit the club setup form with the programme, proposed sections, booking arrangements and incoming administrator details if known. A newsletter link is useful; do not include member lists or passwords.
2. Review with RoundUp’s platform owner
The owner follows up on missing details and prepares the agreed club page, groups and initial events. The setup request is stored privately and tracked through review and preparation.
3. Confirm the programme
Check weekly times, seasonal changes, event exceptions, fees and course access. Mark unresolved details for confirmation rather than treating them as approved.
4. Verify the representative
The proposed administrator registers with their own account. The appropriate authorised administrator verifies the role and assigns access through the normal approval process.
5. Check the handover together
Open the club, subgroups and event-management pages. Confirm the administrator can manage the intended scope and knows where to get help.
6. Take responsibility for updates
Agree who checks the programme each week. The Platform Owner records the handover; changing a setup-request status does not itself grant access or claim a club.
Westown’s member-prepared schedule saves initial setup time while leaving final confirmation and takeover with the club’s authorised administrator.